General Documents
MCVSD BOE Bylaws, Policies & Regulations
regularly updated | Online Access
MCVSD Job Descriptions
last updated 01/24/2022 PDF Format
MCVSD Standard Operating Procedures
last updated 11/01/2023 | PDF Format
MCVSD Purchasing Manual
last updated 9/2024 | PDF Format
MCVSD Tax Exempt Letter [Federal Code #216 00 7749]
undated and does not expire | PDF format
Government Records Request Form (OPRA) | PDF format
MCVSD Suspension Letter Regulations
generated 9/7/2019 | PDF Format
MCVSD Gifted and Talented Policy PDF Format
Guidance Documents and Forms
The following documents are intended to provide students and families with information pertaining to college and careers. Other forms may be used to request information from the school the student attends. Please contact your school counselor if you have any questions.
Application Checklist This is used when the student is submitting an application for college or summer program.
Transcript Release This is used to request your transcript be sent.
Monthly Report to Superintendent's Office
Electronic copies of all forms appear below and should be completed & submitted electronically via email, via database or hard copy, unless noted otherwise:
Cover Page/Checklist (submit in hard copy) | Word format
Form #1: Monthly Activity Report (submit electronically) | Word format
Form #2: Monthly Emergency Drills (data must be entered online via the database here)
Form #3: Suspensions (submit electronically) | Word format
Form #4: Schedule of Monthly Events online
Form #5: Public Relations (submit in hard copy) | Word format
Form #6: Data Collection Items (submit in hard copy) | Word format
Technology Related Documents & Forms
Student Change of Record Form (SCOR) (use the secure online form here, username & password required)
MCVSD Acceptable Use Policy - Staff
last updated 08/14/2009 | PDF format
MCVSD Acceptable Use Policy - Student
last updated 08/14/2009 | PDF format
MCVSD Software Ethics Agreement
last updated 11/21/2002 | PDF format
MCVSD Consent Form for Internet Publication
last updated 11/21/2002 | PDF format
MCVSD Web Page Guidelines
last updated 09/30/2003 | PDF format
MCVSD Technology Plans
last updated Summer of 2021 | PDF format
School Nurse & Medication Related Documents
(Please contact the school nurse if you have any questions related to the forms below)
Incident/Accident Report Form Word format
Students who carry epinephrine auto-injectors for a severe life-threatening illness or allergic reaction must have these forms completed and returned to the school nurse:
Severe Allergy/EpiPen Forms (all pages must be completed as directed and returned to the school nurse): PDF format
Students diagnosed with asthma and prescribed an inhaler must have the following forms completed and returned to the school nurse:
Asthma Inhaler Forms (all pages must be completed as directed and returned to the school nurse): PDF Format
The following form must be completed and returned to the school nurse to take a medication during school hours - prescription or non-prescription:
Administration of Medication PDF format
The following form must be completed and returned to the school nurse if a student will require medication while on a field trip:
Medication Field Trip Permission PDF format
Students with diabetes must have the following forms completed and returned to the school nurse:
Diabetes Forms (all pages must be completed as directed and returned to the school nurse): PDF format
Students diagnosed with Seizures must have the following form completed and returned to the school nurse: PDF format
MCVSD Home Instruction Policy Home InstructionPolicy
MCVSD Home Instruction Procedures MCVSDHomeInstructionProcedures
Control of Communicable Disease Policy Here
Substance Abuse Forms PDF format (forms A, B, C, D)
Contracts
MCVSD Custodial Contract 7/1/2018 - 6/30/2021 (PDF format)
Monmouth County Vocational Education Association (MCVEA) Contract 7/1/2022 - 6/30/2025 (PDF format)
Monmouth County Vocational Principals & Supervisors Association (MCVPSA) Contract 7/1/2024 - 6/30/2027 (PDF format)
Payroll, Pension & Benefits Related Forms
403(b) Salary Deferral Form (PDF format)
457(b) Salary Deferral Form (PDF format)
2024 Federal W4 (PDF format)
Benecard Enroll-Change Form (PDF format)
Delta Enroll-Change Form (PDF format)
Delta Student Verification Form (PDF format)
Direct Deposit Form For Employees (Contact the MCVSD Central Office to obtain this form)
Doculivery Instructions (PDF format)
Horizon Direct Access Enroll-Change (PDF format)
MBOS
2024 NJ-W4 (PDF format)
MCVSD eForms (frequently used forms)
Absence from work with Pay (Non-Chargeable Absence)
Word Format | PDF Format
Absence from work without Pay
PDF Format
Application for Employment
Web Page
Application for use of Building
Word format | PDF format
Bereavement Leave
PDF format
Change of Name/Address/Phone
Word format | PDF format
Curriculum Rating Form: Analyzing Materials For Sex Fairness
Word format | PDF format
Custodian / Maintenance Overtime Sheet
PDF format
Custodian Monthly Inventory Control Form
Word format | PDF format
Custodian's Sign-In Sheet
PDF format
Employment Inquiries by Phone
Word format | PDF format
Family Illness Absence
PDF format
Free/Reduced Lunch Application Packet 2024-2025 (English)
PDF format
Free/Reduced Lunch Application Packet 2024-2025 (Spanish)
PDF format
Field Trip Approval Form
Word format | PDF format
Fuel Gas Service Station Maintenance Report
Word format | PDF format
Incident / Accident Report Form
Word format | PDF format
Information Technology Help Request
Word format | PDF format
Inquiry Form
Word format | PDF format
Instructional Materials Evaluation Form
Word format | PDF format
Leave Due to Personal Illness
PDF format
Leave Due to Professional Day
Word format | PDF format
Long Term Substitute Teacher Time Sheet
PDF format
Mentor Teacher Log
Word format | PDF format
Mileage Grid/Table (as of 2/10/2022)
PDF format
Mileage Record (Monthly) [Using 47¢ rate] (effective 9/1/2022)
Excel Format
Mileage Reimbursement Regulations (8/23/07)
Word format | PDF format
New Vendor Request Form
PDF format
Non-Tenured Teacher Annual Summary Evaluation Form
Word format
Out of District Activity Report
Word format | PDF format
Overnight Field Trip Permission Form
Word format | PDF format
Overnight Field Trip Record Form
Word format | PDF format
Overnight Field Trip Expense Report
Excel format
Part-Time Hourly Record
PDF format
Part-Time Hourly Record (Teaching Within Certification)
PDF format
Parts / Supplies Procurement Form
PDF format
Permission to Release Pupil Information
Word format | PDF format
Personal Day Request
PDF format
Professional Development Plan (PIP/PDP) Blank Form 07-08
Word format
Professional Improvement Request Form
Word format | PDF format
Record of Professional Development Hours 5 Year Plan: 2010-2015
Word format
Release for Publication
Word format | PDF format
Report of Professional Day Activities
Word format | PDF format
Report of Suspensions/Removals of Students with Disabilities
External Site
Requisition Form
Word format | PDF format
School to Career Vehicle Sign In / Sign Out Sheet
PDF format
Solicitation of Quotation Record Form
Word format | PDF format
Substitute Teacher Interview Form
Word format | PDF format
Student Activities Annual Report Form
Word format
Teacher's Time Sheet
PDF format
Teacher Evaluation Criteria and Indicators
Word format
Teacher Observation Summary Report Form
Word format
Technical Classroom Safety Guidelines ["Safety Check Sheets" found on pg. 45-49]
Word format | PDF format
Tenured Teacher Annual Summary Evaluation Form
Word format
Textbook Approval Form
Word format | PDF format
Tuition Refund Request Form
Word format | PDF format
Van Usage Report
PDF format
Violence, Vandalism, HIB, Substance Offense, Weapons Offense Incident Report Form (via NJDOE Student Safety Data System)
NJDOE Site
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